5 main points to make your event and carnival from Good to GREAT!
1. Good event planner and carnival coordinator
Having a good carnival coordinator and events planner on-site for your carnival is important as the events coordinator will ensure that everything run smoothly from pre carnival planning to carnival/event set up to part timers to execution.
A good carnival coordinator and events planner has to be very quick on their feet to solved and innovate should a problem arise.
They must also have very high situation awareness to know their surrounding i.e when the guest of honour is late for the event and there’s a buzz on the walkie and what they should do and when the minster finally arrive, what will he/she do.
A good carnival coordinator and events planner should also understand that all not everything is under their control and things might go wrong. They should always be prepared to adapt to under different scenario and work under strong pressure from many different stress factor as a event is run by a team of people which manages their emotions and stress level differently.
Thus, whether a event make or break would strongly depends on good or great your carnival coordinator or event planner manages him or herself on the day of event.
2. Well thought-of pre-planning
A well thought of pre-planning is second most important factor as pre-planning your event allows you to mentally run through the event amongst the whole team and potentially spot mistakes/blind spot that you or your team might not have seen while planning.
Pre-planning for a carnival/events can also help set the direction for everyone in the team, to ensure that everyone in the team understands the scale, the event plans and every individual roles. This will not only ensure maximum productivity and will ensure that all area of the events is covered and not missed out.
It is also good for everyone to understand the chain-of-command. This is very important as your volunteer or team member should know who to contact/inform first should a problem (big or small) arises. From the command room, where the carnival coordinator or event planner, will be able to make a strategic move or if there’s a client, he or she would be able to inform the client and make a desiccation from there, which will be disseminate from there.
3. A great Emcee
Many carnival or event planner do not understand the importance of having a great emcee. A successful event not only consist of a great, engaging and well thought of execution, but also the mood of the event.
Emcee is important as the emcee will set the mood of the carnival or event. If you emcee is unable to create the hype to engage the audience, your guest will quickly fade away into the crowd. This is what you want to avoid as many things would go through their head while that happen. Many will be thinking to quickly get out of the event as to not “waste their time”, some might start creating problems that might pose an issue to safety and ultimately you’ll not be able to achieve your event goals.
The role of the emcee is mainly to interact and engage the audience. Depending on your crowd and event, some crowd might find a emcee who jokes more engaging while some might find emcee with a great voice with good content and good stage presence more appealing.
The basis for all great emcee should also be able to articulate themselves well, like when getting volunteers up on stage, explaining games rules, giving out instructions and also make announcement.
Emcee should also be quick witted to ensure they have control over the crowd should there be “hackler” who tries to outsmart or create a chaos during the event.
4. Good sound system and awesome deejay(DJ) that is able to create hype!
That being said from point number 3, having a good sound system is super important as the sound system is the “voice’ of the event or carnival.
Without a suitable speaker that is able to project the voice or the emcee or the music played, guest get frustrated easily trying to strain their ears just to listen to announcement or engagement from emcee. Guest might also missed out information easily.
Music is also the soul to all event and carnival. Thus having a DJ that understands the event and carnival type is important as that would allow the DJ to select the suitable music for the event or carnival.
A good DJ should also have a good understand of playing a suitable fanfare, sound effect and jingles for when VIPs grace the event or when a stage game is being played on stage. These little things are often missed out due to inexperience, lack of situation awareness or lack of cue due to poor or inexperience carnival coordinator or event planner.
5. Expert knowledge in power and electricity management
As complicated as this might sound, it is very critical for all events. It is one of the most basic for all events or carnivals. It is the backbone for all events.
Having insufficient or overloading power would cause a short circuit, black out or might even catch a fire or explosion due to power over loading.
This is the last thing you want happening to any events. Having expert knowledge on power and electricity allows you to understand how much power a particular machine draws and if it is safe to have additional power draw from the same circuit. This will allow you to prevent any potential hazard that you might face.
Understand power and electricity is also crucial for your event is also important as when you speak to the event space electrician, you’ll be able to communicate effectively regarding the amount of power he/she should supply for your event and thus, to apply for the correct permit for your event use.
Another important point is when generator come into play. Getting the right generator that supplies the right power output will determine if your events have lights, fan, power for your vendor, or booths.
You’ll also need to know the right amount of powerpoint required and if you should also have excess powerpoint for safety.
The last thing you want for any event is when everything is in place, but it’s not able to power up.
With the few main pointers from above, you have already won half the battle.
Carnival planning and event planning should be easy, fun and stress-free.
Always remember, your problem is someone else’s solution.
For any carnival enquiries or event planning requirement,
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‘The Nex Carnival’ (Pte) Ltd was founded by a group of event enthusiasts in Singapore with the aim of revolutionising the industry by providing a one-stop shop for all your event planning needs. Our team comprises members with specialisation in various fields across the events, entertainment and logistics industries to make your event planning a smooth and easy event for you!
We take pride and find great joy in planning professional event, carnival, innovative and creative events, with significant emphasis on making the process enjoyable and memorable, bringing the whole experience to the ‘nex’t Level.
Equipped with trade-related expertise, know-how and wide networks of industry partners, you can rest assured that we provide reliable planning and out-of-the-box creative solutions which accommodate your specific needs and constraints. We will help you wow your guests and transform their expectations for your ‘nex’t big carnival.